Administrative Assistant/Bookkeeper - Food Services

Position available beginning immediately.

 

Full-time (12-months) with benefets package offered on first day of employment.

 

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POSITION TITLE:    ADMINISTRATIVE ASSISTANT/BOOKKEEPER – FOOD SERVICES – Class I

 

REPORTS TO:          ASSISTANT SUPERVISOR OF FOOD SERVICES, SUPERVISOR OF FOOD SERVICES AND  DIRECTOR OF BUSINESS AFFAIRS

 

WORK YEAR:           12 Month (July 1 through June 30)

                                                      

JOB SUMMARY/ACCOUNTABILITY:  To provide full administrative assistant and bookkeeping functions as assigned by the Supervisor of Food Services in a professional, confidential manner.  To assist the Supervisor of Food Services in maintaining an office that is responsive to all food service needs within the Souderton Area School District.  Must be able to maintain a cooperative, congenial and service-oriented atmosphere within an environment with frequent interruptions.

 

QUALIFICATIONS:  High school diploma or GED; knowledge of approved accounting procedures; proficiency with clerical and office procedures; experience with software applications; proficiency with Microsoft Office suite; proven organizational skills; demonstrable communication skills.

 

PERFORMANCE RESPONSIBILITIES:

• Prepare payroll and maintain related records for food service employees
• Enter daily sales and meal counts, deposits, catering income, invoices, and credits into food service financial database
• Establish and maintain appropriate bookkeeping procedure relative to the Food Service Department bank accounts, point of sale and online payment system.
• Prepare monthly Federal and State Reimbursements
• Prepare month end reconciliation reports
• Maintain database of all employees for PDE required annual training 
• Maintain, update and process all invoices; econcile accounts receivable
• Prepare, record and receive all special event/catering invoices and payments
• Facilitate equipment maintenance, procurement, and disposal
• Maintain and update all records dealing with USDA commodities and inventory
• Prepare monthly school board report of receipts and disbursements
• Gather and maintain all needed information associated with Free and Reduced Lunch Program and Direct Certification
•  Perform other related duties as assigned

ADA Requirements:

 

Sedentary

Light work

• Medium work

Heavy work

Very heavy work

 

Sedentary:  involves sitting most of the time.  The incumbent should be able to exert up to 10 lbs of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or move objects.

 

Light work:  If the use of arm and/or leg control requires exertion of forces greater than that for sedentary work and the individual sits most of the time, the job is rated for light work.  The incumbent should be able to exert up to 20 lbs of force occasionally, and/or up to 10 lbs of force frequently, and/or a negligible amount of force constantly to move objects.

 

Medium work:  The incumbent should be able to exert up to 50 lbs of force occasionally, and/or up to 20 lbs of force frequently, and/or up to 10 lbs of force constantly to move objects.

 

Heavy work:  The incumbent should be able to exert up to 100 lbs of force occasionally, and/or up to 50 lbs of force frequently, and/or up to 20 lbs of force constantly to move objects.

 

Very heavy work:  The incumbent should be able to exert in excess of 100 lbs of force occasionally, and in excess of 50 lbs of force frequently, and in excess of 20 lbs of force constantly to move objects

 

The position holder must be able to perform the essential job functions with or without reasonable accommodations  It is the responsibility of the employee to inform the Director of Human Resources of any and all reasonable accommodations that will be required

 

THE SOUDERTON AREA SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER